DARTMOOR POOL LEAGUE

GOVERNANCE SUITE INDEX & VERSION REGISTER

Document 0

Version: 1.0

Adopted: __________________

Effective From: __________________

Next Review: AGM __________

PURPOSE

a)       This document serves as the master index and version control register for all Dartmoor Pool League governance, competition and administration documents.

b)       The purpose of this document is to provide a clear record of all current League documents and their status.

c)       This document shall be maintained by the Secretary.

GOVERNANCE SUITE STRUCTURE

The Dartmoor Pool League Governance Suite consists of the following documents:

GOVERNANCE PACK

Document 1 – Constitution & Governance Document

Document 2 – Playing Rules

Document 3 – Code of Conduct

Document 4 – Disciplinary Policy

COMPETITION PACK

Document 5 – Singles Knockout Competition Rules

Document 6 – Doubles Knockout Competition Rules

Document 7 – Captains Cup Competition Rules

Document 8 – Team Knockout Cup Competition Rules

Document 15 – Individual Achievement Awards Rules

ADMINISTRATION PACK

Document 9 – League Operations Manual

Document 10 – Privacy Notice

Document 11 – Awards & Trophies Policy

Document 12 – Committee Roles & Responsibilities

Document 13 – Team Captain’s Match Night Guide

Document 14 – League Meeting Procedures

DOCUMENT PRECEDENCE

Where any conflict exists between documents, the following order of precedence shall apply:

  1. Constitution & Governance Document (Document 1)
  2. Playing Rules (Document 2)
  3. Competition Rules (Documents 5–8 & 15)
  4. Disciplinary Policy (Document 4)
  5. Administration Documents (Documents 9–14)

Where uncertainty remains, the Committee shall determine the interpretation in accordance with the Constitution.

VERSION CONTROL REGISTER

Document

Title

Version

0

Governance Suite Index & Version Register

1.0

1

Constitution & Governance Document

1.0

2

Playing Rules

1.0

3

Code of Conduct

1.0

4

Disciplinary Policy

1.0

5

Singles Knockout Competition Rules

1.0

6

Doubles Knockout Competition Rules

1.0

7

Captains Cup Competition Rules

1.0

8

Team Knockout Cup Competition Rules

1.0

9

League Operations Manual

1.0

10

Privacy Notice

1.0

11

Awards & Trophies Policy

1.0

12

Committee Roles & Responsibilities

1.0

13

Team Captain’s Match Night Guide

1.0

14

League Meeting Procedures

1.0

15

Individual Achievement Awards Rules

1.0

AMENDMENT REGISTER

The Secretary shall maintain a register of approved amendments to Governance Suite documents.

The register should record:

a)       Date of amendment.

b)       Document number.

c)       Document title.

d)       Previous version number.

e)       New version number.

f)         Summary of amendment.

g)       Approval method.

DOCUMENT REVIEW

a)       All Governance Suite documents should be reviewed periodically to ensure they remain current and effective.

b)       Reviews may be undertaken following:

• An AGM.

• Significant rule changes.

• Structural changes to the League.

• Committee direction.

DOCUMENT CONTROL

a)       The latest approved version of each document shall be regarded as the official version.

b)       Superseded versions should be retained for historical reference.

c)       The Secretary shall be responsible for maintaining the official document register.

GENERAL PRINCIPLES

a)       The Governance Suite is intended to provide a comprehensive framework for the operation and administration of the Dartmoor Pool League.

b)       Individual documents should be read alongside one another where relevant.

c)       The Constitution & Governance Document shall remain the primary governing document of the League.

This document may be updated by the Committee to reflect changes to the Governance Suite structure, document numbering