To organise, promote, and develop the game of pool in a fair and inclusive manner primarily serving teams and players in Douglas and the surrounding areas of the Isle of Man. 

To arrange fixtures, competitions, and events for the benefit of its members. 

To organise, host, support and participate in island-wide pool competitions and events, including the FA Cup of Pool, Island Championships, Inter Island Team Event and Super Series, where appropriate. 

To work collaboratively with other pool organisations and stakeholders to support the development of the game across the Isle of Man. 

To arrange fixtures, competitions, and events for the benefit of its members. 

To ensure the League is run transparently and in the best interests of its members and the wider development of pool. 

Membership shall consist of teams accepted into the League for each season.  

Each team must register with the League prior to the start of the season.  

The Committee reserves the right to accept or refuse applications for membership in the best interests of the League.  

The Captain will be the representative for communication and voting purposes and in their absence the Vice Captain.  

Teams may withdraw from the League by notifying the Committee in writing.  

The League shall operate under a separate set of League Rules governing fixtures, gameplay, player eligibility, and competition formats.  

These rules may be amended by the Committee or approved at an AGM or EGM where appropriate.  

In the event of a conflict, this Constitution shall take precedence.  

Chairperson 

Secretary 

Treasurer 

Competition Secretary 

Sponsorship Officer  

Social Media Officer 

Up to two additional Committee Members 

All officers shall be elected annually at the Annual General Meeting (AGM). 

Officers may be re-elected. 

If a vacancy arises during the season, the Committee may appoint a replacement until the next AGM. 

Chairperson: To chair meetings, ensure decisions are fair, handle and represent the League. To receive, review, and mediate complaints between teams and players; to provide impartial recommendations to the Committee; and to ensure grievances are handled fairly and respectfully. 

Secretary: To keep minutes, handle correspondence, and maintain records. 

Treasurer: To manage League finances and provide regular reports. 

Competition Secretary: To organise competitions, draws, and results. 

Sponsorship Officer: To maintain relationships with sponsors, seek new sponsorship opportunities, and ensure sponsors receive agreed recognition. 

Social Media Officer: To update the League’s social media platforms (e.g. Facebook), promote events, and share results in a timely and professional manner. 

Committee Members: To support officers and represent the views of teams. 

Held once per year before the start of the season.  

At least 14 days’ notice shall be given to all member teams.  

Purpose:  

Elect officers  

Review finances  

Approve rule or constitutional changes  

Held as required, typically once a month. 

A quorum of four (4) committee members, including at least three (3) officers, is required.  

May be called by the Committee or upon written request from at least one-third of member teams.  

At least 7 days’ notice must be given. 

Each attendee at the AGM has one vote. 

If voting takes place at an EGM each team will be allowed one vote. 

All voting must be in person. 

Decisions shall be made by a simple majority unless otherwise stated. 

In the event of a tie, the Chairperson shall have the casting vote. 

Voting shall apply at AGMs and EGMs 

The Treasurer shall maintain a bank account in the name of the League. 

All funds shall be used solely for League purposes. 

The account shall require at least two authorised signatories for withdrawals or payments where possible. The signatories must be the treasurer and one of the following; Chairperson, Secretary, or Competition Secretary 

The Treasurer shall present a financial statement at the AGM. 

All complaints must be submitted to the Chairperson in writing via the email.  

The Chairperson shall review the matter and may attempt informal resolution where appropriate.  

If required, the Committee shall consider the matter and make a decision by majority vote.  

Any individual or team subject to a decision has the right to appeal to the Committee, whose decision shall be final.  

All matters shall be handled fairly, impartially, and within a reasonable timeframe.  

All players, teams, and officials are expected to behave in a respectful and sportsmanlike manner.  

The Committee reserves the right to take disciplinary action against individuals or teams for misconduct, including warnings, penalties, or suspension where appropriate. 

Any officer wishing to resign must do so in writing. 

Officers may be removed by a two-thirds (⅔) vote of teams at an AGM or EGM if their conduct is deemed harmful to the League. 

Any Committee member with a financial, personal or organisational interest in a matter must declare that interest to the Committee. 

This includes holding a committee, officer or decision-making position within another pool league, association or organisation where its interests, competitions or activities overlap with or may directly affect the interests of the Douglas and District Pool League. 

Where a Committee member has a conflict of interest, they shall abstain from discussion and voting on the matter concerned. 

Where appropriate, the Committee member may be required to leave the meeting for the relevant part of the discussion. 

No Committee member shall use their position or information obtained through their position within the League for the benefit of another organisation. 

All Committee members shall maintain the confidentiality of matters discussed at Committee meetings which have not been made public. 

Committee minutes, meeting papers, correspondence, proposals and other confidential League information shall not be disclosed, copied, circulated or provided to any external organisation or individual without the prior approval of the League Committee. 

A Committee member who also holds a position within another pool league, association or organisation must not disclose or use confidential information obtained through their position within the Douglas and District Pool League for the benefit of that organisation. 

Information that has been formally approved by the League for public release shall not be considered confidential once released.