Agenda

I. Welcome & Apologies

i) Confirm attendance – Attended by BP, JR, D Pa & D Ph

ii) Note apologies and absences – Absence CE

II. Financial Report

i) League overview – See separate finance report

ii) Any overdue payments – None

iii) Budget for end of season trophies – £613

iv) Prize Money – TBC before next Captains meeting. Action on All

v) Bank Account and Legal Requirements – JR has looked into a Lloyds Community Account which we will need to be able to continue, this would need a minimum of 2 signatories (probably the Treasurer & Secretary). Action – Needs to be set up before 3^rd February 2026 JR, DPa & DPh

III. By Laws – Proposed Re-Draft

i) Proposed updates – Layout overhaul for easier reading (see draft document version 6)

ii) New Roles and Responsibilities – Draft document version 6 (Section 3 Governance and Officers)

iii) Officers Term limits and responsibilities – Draft document version 6 (Section 4 Terms of Office, Elections & Term Limits)

iv) Re-Election criteria – Draft document version 6 (Section 5 Meetings & Voting)

IV. Fixtures & Competitions

i) Match schedule updates – See PDF of all matches after last league match on 27^th Jan 26

ii) Knockout competitions – See PDF of all matches after last league match on 27^th Jan 26

iii) Finals Day – Provisionally Sunday 22^nd March

V. Perpetual Trophies Report and Findings

iv) Are we ready to issue the report to the members – Action on JR/DPa to get price on Singles trophy & Doubles trophy and Action on DPh to write up

v) Key advantages and disadvantages – Action on DPh to write up

vi) Cost analysis and saving versus later seasons – Action on DPh to write up

VI. 10. Any Other Business (AOB)

i) Items raised by committee members –

A. Season 19 has the World Cup running so the season will be postponed between 11^th June and 18^th July

B. The Team Knockout will be renamed The Presidents Trophy

C. Team entry fee to increase by £5 per team to £45 for Season 19

D. Outlined the idea of a 4 League (Ryder Cup Style) Championship between Andover, Eastleigh, Salisbury & Winchester to run on a yearly basis. Very early stages and nothing yet to formally propose.

VII. 11. Date of Next Meeting

ii) Confirm date, time and location – Captains meeting Tue 3^rd Feb 2026 (time & location TBC, probably Churchills @ 19:00)

Owner	Action	Deadline	Status
JR, DPa & DPh	Set up Bank Account for the League	03/02/26	In Progress
JR/DPa	Decide on a Singles & Doubles Trophy and get a price to DPh	13/01/26	Completed
DPh	Write up Perpetual Trophies Report and Findings	19/01/26	Completed
DPh	Captains Meeting Agenda to be written up and sent out	20/01/26	Completed
All	Decide Prize Money split	20/01/26	Not Started